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Why Evaluations Should Be Conducted on a Regular Basis

It’s no secret that property management can be overwhelming for some, especially if you are doing it on your own. When investment property owners are starting out, often the first management task to be overlooked is regular evaluations of the property. By placing this on the back burner, you are doing a disservice to yourself and your tenants. One reason we have become the leading property management company is that we conduct regular evaluations of both the inside and outside of our managed properties, a task that often ends up saving time and money.

When our expert property management team performs evaluations, we get the job done right. While at the home, we ensure your investment property is in great shape by evaluating and verifying the following items:

  • Plumbing- check for any noticeable leaks, and ensure the water heater is working appropriately
  • Appliances- verify furnace, air conditioner, and any other major appliances are in good working order
  • Proactive Maintenance– attend to any repairs needed before they become worse and cost more
  • Ensure Lease Compliance– Verify number of occupants, number and types of pets on the property, smoking (if not allowed)
  • Detector batteries are fresh and filters are changed
  • Any issues with lease compliance can be addressed in writing after the evaluation has been completed.

When Pittsburgh property managers conduct regular property evaluations, it shows their tenants that management cares about the property, and the tenants are likely to follow suit. An evaluation schedule can be communicated to new tenants when the lease is signed. When advance notice is provided, many tenants will be happy to go through an evaluation as a way to keep their home in good working order.

The first evaluation takes place during move-in. Our Pittsburgh property management company prefers to walk through the home with the new tenant, documenting any existing damage and taking pictures to put on file. Any pictures taken during our property evaluations are uploaded to the owner and tenant portal as a way of keeping communication transparent.

During regularly scheduled evaluations, our expert property managers verify lease compliance, check for any new damage to the property, and look for maintenance issues that need attention. This type of evaluation should be scheduled regularly and can take place at least semi-annually. Always notify the tenant before you enter the home.

Finally, when a tenant is ready to move out, a final walkthrough is performed. This is the property manager’s final opportunity to walk through the property with the tenant and note the condition it is being left in. Supporting photographs and notes are again taken and recorded in the homeowner and tenant’s online portal.

By approaching property management with regular evaluations as part of the lease agreement, investment property owners are protecting their investment from damage by being proactive and keeping their tenants happy. If conducting regular evaluations is not your forte, contact the leading Pittsburgh property management company for help with this important aspect of property management in Pittsburgh.


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